Pre-visit patient intake reminders with AI risk flags for the clinician
At a glance
- Setup estimate
- 3–5 h (ESTIMATE)
- Tools
- Industries
- Healthcare & wellness
Problem
Intake forms arrive incomplete or late, and staff have no time to read them before the appointment
Caveats
This sends health information to Azure OpenAI and stores it in Google Sheets, Gmail and Slack. In the US that likely requires HIPAA-compliant configurations and business associate agreements with each vendor; get compliance advice before using it with real patients. The AI risk level is not a clinical assessment and must not replace clinician triage, and emergencies must never depend on this flow. Needs an Azure OpenAI deployment (cost UNKNOWN).
Tools
- n8n (hourly cron)
- Google Calendar
- Gmail
- Google Sheets (trigger + storage)
- Azure OpenAI GPT-4o-mini (AI agent)
- Slack
Browse by tool: n8n, Google Calendar, Gmail, Google Sheets, Azure OpenAI, Slack
Steps
- Every hour, fetch upcoming appointments from Google Calendar.
- Email patients a pre-arrival intake request via Gmail.
- Watch the Google Sheet for new intake submissions.
- Azure OpenAI reviews symptoms, allergies and history and returns a risk level (Low/Medium/High/Emergency) and doctor prep notes.
- Save the results back to the sheet.
- Alert the clinician in Slack for high-risk cases.
- Status
- Researched: Sourced and summarized, not yet run end-to-end by us
- Last checked
Setup estimates are rough guesses for someone comfortable with the tools who already has the accounts and API keys. Real time is unknown until tested.